Manage Your Time by Controlling Your Calendar
Do you feel like you’re constantly battling against time to get everything done? If so, you’re far from alone. Today’s busy lifestyles mean we are constantly on the go and, while technology is a fantastic tool, shared calendars and the like mean others have the ability to add to our already packed schedules.
If you do need to work with a shared calendar, don’t be afraid to manage your time before somebody else does. Of course, we’re not suggesting filling every minute so nobody can book time with you, but you definitely should be making sure you have a time slot for everything you need to achieve.
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Managing your time by managing your calendar
Book EVERYTHING in – Before you allow others access to your shared calendar, go through each day for the upcoming weeks and ensure you have blocked out every timeslot you need. While you should, of course, accommodate other where you can, don’t fall into the habit of always letting your own needs come last.
Identify your most productive times – When do you work best? If it’s early morning, make sure you book a couple of hours every morning to get various tasks done. Similarly, if you work best later on in the day, keep afternoons to yourself as much as possible.
Learn to say no – If you haven’t got time for a meeting/project/event/request, it is perfectly acceptable to decline – just be polite in your refusal.
To-do list collaboration – Don’t forget to make sure your to-do list and your calendar complement each other and work together. Getting into a routine of noting everything on your calendar (to-dos can be entered as appointments if required), will help you to make managing your own calendar the new normal in your working day.
Compromise – While everything we have said so far involves looking out for your own needs, remember that some compromise will be required from time to time. Again, this doesn’t mean you automatically change your plans to suit the other participants each time, but do remain flexible and willing to discuss mutually suitable arrangements.
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